Info session on 1st EELISA Call for Joint Inter-institutional Activities in Communities
30 June 2022, online

Session Recordings

The recordings of the info session can be found here.

Questions & Answers from the session

Q: Are the expenses covered in advance if an activity is selected?

A: Organizers will receive the money from their institutions. Each institution will confirm the specific funding rules and payment procedures when the activity is selected. The budget that each EELISA partner university has allocated is already available for the call.

Q: Is it possible to join a community outside the “proposals periods of creation” at UPM?

A: UPM internal calls have closed periods for participation, but this only applies to the internal call (use of UPM resources, participation in other internal actions, etc). Everybody can join one of the existing EELISA Communities via the Community platform by logging-in/signing-up and joining the community. Each EELISA Community should decide how to organize internally.

Q: The application supports summer schools but the execution deadline is 30th of April 23– is there a chance to extend the final date as summer schools usually organised around June-July…

A: There will be second call for activities in EELISA Communities in autumn, 2022 where activities for the summer term can be proposed.

Q: Do you expect activities proposed by several (minimum 2) universities. Could it be an activity with common structure replicated in different universities?

A: Yes, as long as organizers from at least 2 institutions and 2 countries participate. Note that the mobility of the activity can be virtual or blended, too.

Q: Is it possible to create new EELISA Communities?

A: The call is oriented towards strengthening existing Communities rather than fostering the creation of new ones. However, in general this possibility is not excluded. Please note that the creation of a Community implies a commitment to fostering a certain number of activities during each year.

Q: Does the moblity of lecturers need to be included in the 8.000€ or it is included in the mobility budget? Is there a limit for mobility assignment?

A: Mobilities are not limited, but resource efficiency is sought. If an activity is selected, the organizers will receive funding for the organization (<8.000€ for personnel and other costs and mobilities of organizers) as well as the mobilites of the incoming participants. When possible, also virtual mobilities are interesting as they have no associated travel and allowance costs.

Q: Is there any duration restriction as far as activities? For theses, it should not last more than 3 years or so.

A: The activities should be executed in the period stated in the call. So, a 3-year PhD cannot be funded. In any case, and despite the fact that the call is open to any kind of activity, those activities engaging very few / just one student for a long time (like a PhD thesis) will probably reach a low score as they are not vey aligned with the objectives of the call and the evaluation criteria.

Q: Is there any tool for enhancing visibility of the different communities? Is EELISA providing any sort of tools for creating networks?

A: It is recommended to make use of the possibilities of the EELISA website and the EELISA Community Platform. We invite you to check the recording of the Knowledge Bites session on the platform. Developing parallel channels could be problematic.

Q: In the proposal template, what should be included in the description of each budget item (part 5)? Are the wages for the involved personnel eligible? How can we find out if they are eligible at the other partner institutions?

A: Provide a description that makes us understand what the money is used for. E.g. personnel: a 3 months scholarsip, travel: 2 people (organizers), 5 nights.
Organizers will receive the money from their institutions. Each institution will confirm the specific funding rules and payment procedures when the activity is selected. Colleagues from other institutions should inquire to their WP1 or WP4 representative. For example, wage supplements for personnel (faculty, staff and researchers already hired by the institution) are not eligible at UPM, but this money can be used for scholarships or to hire people.

Q: Community summits or community meetings focusing on a specific topic are eligible for the joint call?

A: Yes, but they should address the objectives and evaluation criteria stated in the call. In particular, they should engage students and be SDG-oriented to issue badges in credentials.

Q: Regarding the eligibility criteria of expenses: are there any requirements, conditions, limitations?

A: Organizers will receive the money from their institutions. Each institution will confirm the specific funding rules and payment procedures when the activity is selected. You can inquire your WP1 or WP4 representative.

Q: What kind of “personnel” can be funded?

It depends on the funding institution and funding source. You should ask your institution (WP1 or WP4 representative). In the case of UPM the call is funded with Erasmus+ and with money from the ministry so the personnel already hired cannot receive wage complements. It can be used to give scholarships or partly fund the labor cost of personnel that will work on this activity.

Q: What do you intend exactly for Credentials?

A: EELISA Credentials are a part of the recognition system offered by EELISA European University. It recognizes the commitment of students with SDGs as a set of badges collected in a credential and framed in the UN SDG Learnign Outcomes. The badges are issued by EELISA Communities after participation in academic and non-academic activities. With regards to this call, any activity having an orientation towards SDGs and involving bachelor, master or PhD students has the potential to issue badges. EELISA will give support on how to do it. More information on EELISA badges can be found here.